Document Management System & Case Management for Legal Teams

A document management system (DMS) is software for storing, organizing, and securing files. In legal workflows, a legal DMS adds matter-based organization, permissions, search, version control, and audit trails for defensible recordkeeping.

A secure DMS protects client files with strong encryption, role-based access controls, and audit logs—reducing the risk of leaks, unauthorized access, and accidental loss.

Tamper‑evident means you can detect if a file has been changed. Lexkeep uses cryptographic hashing so even a tiny edit produces a different fingerprint—making unauthorized changes easy to spot.

Blockchain timestamping records a file’s fingerprint (hash) on a blockchain to show the file existed by or before a certain time—without publishing the document itself.

No. Only the file fingerprint is anchored on-chain. Your actual document, audio, or video stays in encrypted cloud storage (and can be end‑to‑end encrypted if you choose).

Chain of custody is the history of who handled a file, when, and what actions were taken. It helps you explain and defend how evidence was preserved and shared.

An audit trail is a time-stamped activity record—uploads, shares, downloads, and permission changes—so you can show exactly what happened across a matter.

E2EE encrypts files on your device before upload, so only you and authorized recipients can decrypt them. It’s ideal for privileged material and highly sensitive matters.

WORM (“write once, read many”) retention helps prevent records from being quietly altered or deleted during a retention period—useful for compliance and evidence preservation.

A Lexkeep File Integrity Certificate is a clear, shareable report that shows a file’s fingerprint, timestamps, and verification details—so you can demonstrate integrity to clients, regulators, or courts.

Yes. Lexkeep supports case management and cohorts for matters workspaces. Create a cohort per case or transaction, invite the right people, set permissions, and keep everything organized with an auditable history.

Lexkeep can support eIDAS qualified electronic time stamps as an optional add‑on via API integration with a Qualified Trust Service Provider (QTSP). Contact us to enable qualified timestamping with a seamless, managed setup for specific matters or compliance workflows.

Lexkeep document management system is designed to support GDPR compliance. By default, customer data is hosted in the EU, with other hosting regions available as an Enterprise option. We use encryption, access controls, and audit trails, and we provide a Data Processing Addendum (DPA) for customers. As with any tool, overall compliance depends on how your organization configures and uses the service.

Yes. Lexkeep can store and manage documents, audio, and video with tamper‑evident integrity verification, audit trails, and chain‑of‑custody controls. You can also generate File Integrity Certificates and enable optional end‑to‑end encryption for sensitive matters.